SAP MM: Adjusting List Analyses Reporting in Purchasing MM

Use

This section describes how to change the scope and layout of a list in accordance with your requirements. The following two parameters determine which information is displayed or omitted:

Selection parameter
Scope-of-list parameter

Prerequisites

The keys for the scope-of-list and selection parameters must be maintained in Customizing for Purchasing. (Reporting ® Maintain purchasing lists.)

Features

Selection Parameter

This parameter allows you to determine which purchasing documents the system analyzes. For example, you can run analyses to create lists of

Open purchase orders
Expired scheduling agreements
Scheduling agreements or purchase orders with

GR quantity less than order quantity

Purchase orders with invoice value greater than the order value
Purchase orders with late deliveries

Scope-of-List Parameter

This parameter determines which data is displayed for a document (that is, which lines appear in your report or analysis). You can decide whether you wish to have a list in short form, or whether the list should contain more information (for example, lines including the open PO quantity and value, or the validity period of outline agreements).

Furthermore, you can also display the PO history or the documentation of previous release orders as additional lines in the list.

The more comprehensive list contains not only the individual items, but also the name of the vendor and the material description (short text) for each purchase order. In the lower part of the list, the documents for goods receipt and invoice receipt are also displayed. In addition, the list contains lines with the following information: