Message Record Entering Text, Printing and Transmitting Documents MM

Definition

A message record is a data record belonging to a condition table containing default values relating to how, when, and to whom a message is to be outputted.

Use

In order for the system to be able to generate a message for a purchasing document, a message record must exist whose default values match up with the values from the purchasing document.

In the standard system, you can define default values for a message type (e.g. output of new document, urging message) at the following levels:

• Document type

(e.g. NB (standard purchase order), AN (RFQ))

• Document type/purchasing organization/vendor
• Purchasing organization/vendor for EDI

You can also define other levels in Customizing for Purchasing under Messages, Condition Tables.

You can create message records for the following situations:

• All new purchase orders to the vendor Meyer Co. are to be transmitted via EDI immediately the PO is saved.
• All new RFQs issued to the vendor Miller Corp. are to be placed in the message queue after being saved. From there, they are to be printed out manually.

You create message records as master data via the Purchasing menu.

See also:

CA Message Control