SAP MM: Creating a Contract Manually using SAP MM Outline Purchase Agreements With Vendors

Choose Outline agreement

Contract

Create

The initial screen appears.

Enter the necessary data. If you make any specifications under the group heading Default data, this data will appear as the default data in each item.

In the Agreement type field, specify whether you are creating a quantity or value contract, for example.

Press

ENTER

The header data screen appears.

Enter the contract validity period. Check the other fields on this screen and make any necessary changes (e.g. the terms of payment) and define the header conditions (see

Maintaining Conditions

)

Press

ENTER

The item overview screen appears.

On this screen, enter the information for each item (material number, target quantity, price, receiving plant, or account assignment, etc.) using the same procedure as with purchase orders.

Material without a master record: leave the field for the material number empty and enter the following:

– Short description of the relevant material or service in the Short text field

– Material group to which the material belongs, in the Material group field

– Account assignment category
You can enter u (unknown) or the category of an account assignment.

– the target quantity and the order unit

If you specify an account assignment category other than

(field A), you must enter the relevant account assignment data for the item. To do so, choose Item

Account assignments

(see also

Account Assignment

If necessary, review the details for each item. Select the item(s) to review. Then select Item

® Details

Enter the desired conditions.

Enter further text for the item if any additional instructions to the vendor or Goods Receiving are necessary. Choose Item

Texts

Text overview

Save the contract.

Result

The contract is created in the R/3 System. In order that the information in the contract can be transmitted to the vendor, the system generates a message for the contract. How to transmit the message to the vendor is described under Outputting Messages.