SAP MM: Monitoring using SAP MM Purchasing Info Records

Displaying an Info Record

Choose Master data

Info record

Display

You can enter either the number of the info record

the following data on the initial screen:

– Vendor number

– Material number, if the info record relates to a material master record

– Number of the purchasing organization or plant, if the info record relates to a certain organizational level

Press

ENTER

The screen showing the general data is displayed.

Choose Edit

Org. levels

to display an overview of the purchasing organizations and/or plants which are listed in the info record.

Choose an organizational level.

The data of the chosen organizational level is displayed.

Choose Extras

Administrative data

to find out when and by whom the individual organizational data of an info record was created.

To display a change log for the info record, choose

Extras

Changes

. Enter the date as of which the changes are to be displayed.

Displaying Statistical Data

You can display all the statistical data relating to an info record. To view info record statistics, choose Extras ® Statistics while displaying an info record.

Displaying Vendor Evaluations

You can display the most recent evaluation of a vendor, created using the MM component Vendor Evaluation. To do so, choose Extras ® Vendor evaluation.

For further information on this topic, refer to the MM Vendor Evaluation documentation.

Displaying Reference Documents

You can display the purchasing documents relating to an info record by choosing Goto ® Purchasing org. data 2. This will allow you to view the last PO entered with respect to this info record, for example.

If no net price is defined in the info record, the conditions from the most recent purchase order or the most recent outline agreement are adopted in a new PO. On the Purchasing org. data 2 screen, you can identify the document from which the conditions were adopted.

Analyses of Info Records

You have the option of running reports analyzing info records according to a variety of criteria. Choose Master data ® Info record ® List displays. The following analyses are available:

Vendor

Listing of all info records for one or more vendors.

Material

Listing of all info records for a certain material. Enables you to determine which vendors supply a certain material.

Material group

Listing of all info records for a certain material group. Shows the info records that belong to this group and do not reference specific material master records.

See also:

Carrying Out a Net Price Simulation

Reporting in Purchasing

General information on reporting and analysis functions is available in the documentation Getting Started with the R/3 System.