Cancelling a SAP Purchase Order

If you have ordered 100 units of a product in a purchase order item, but after taking delivery of 25 of these you no longer wish to have the remainder, you cancel the PO item.

Procedure

1. Choose Purchase order
® Change.

The initial screen appears.

2. Branch to the item overview.

There are two possible situations:

Situation	You
The invoiced quantity (IR, or invoice receipt, quantity) is equal to the goods receipt (GR) quantity	Select the relevant item then choose Edit ® Delete. If appropriate, reduce the order quantity in the PO for statistical purposes.
The IR quantity is not equal to the GR quantity	Reduce the order quantity in the PO.

1. Save the document.

Result

The purchase order is created in the R/3 System. In order that the information from the PO can be transmitted to the vendor, the system generates a message for the PO. How to transmit the message to the vendor is described under Outputting Messages.

• Configurable Materials in SAP Purchasing
• Archiving SAP Purchase Orders
• Monitoring SAP Purchase Orders
• Blocking a SAP Purchase Order
• Cancelling a SAP Purchase Order
• Changing a SAP Purchase Order
• Changing, Cancelling, and Blocking SAP Purchase Or...
• Generating Further SAP Invoicing Plan Dates
• Settlement of Amounts Due Under SAP Invoicing Plan...
• Creating an Invoicing Plan in SAP