Creating a Purchase Requisition - w. SAP Material Master Record

If a master record exists for the material that is to be ordered, proceed as follows:

1. Choose Requisition ® Create.

The initial screen appears.

2. Enter the relevant data or change the existing values, if necessary.

You can specify that Purchasing is to enter into a longer-term purchase agreement with a vendor (these are referred to in the SAP System as "outline agreements") on the basis of the purchase requisition. If you do so, Purchasing cannot issue a purchase order against the requisition: it can only set up such an agreement (either a "contract" or a "scheduling agreement").

In this case, enter rv (for "outline agreement") in the Document type field.

3. Press ENTER .

The item overview appears.

4. For each item, enter the following data:

– Number of the material to be ordered

– Purchasing group (buyer group) responsible for ordering the material (column PGp.)

– Requested quantity

– Delivery date

(If Purchasing is to set up an outline agreement, you will not be able to specify a delivery date.)

– Number of the receiving plant (Plant column) and the storage location (if known)

5. To review or change the detailed data on an item, first select the item and then choose Goto ® Details.

The detail screen for the requisition items appears.

You can have the system assign a source to the requisition by choosing Edit ® Assign source. (See Optimized Purchasing.)

6. Save the purchase requisition.