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Entering a Quotation Against an SAP MM RFQ

1. Choose RFQ/quotation ® Quotation ® Maintain.

The initial screen for maintaining quotations appears.

2. Enter the number of the RFQ and press ENTER.

The RFQ item overview screen appears.

3. You can enter the vendor's price per item on the item detail screen (see steps 4 and 5) or directly on the item overview screen.

4. Choose Item ® Details to enter quotation data on the item detail screen.

5. Enter the vendor’s quotation.

6. Save your data.

Entering Prices

You can enter a vendor's quoted prices in one of two ways:

  • You enter the net price per unit in the Net price field. This price includes the vendor's normal discounts and surcharges only. Cash discounts (for prompt payment) and taxes (e.g. value-added tax) are calculated separately.
  • You enter the gross price in the Net price field, and maintain the conditions for the item. Then the system automatically replaces the entered gross price with the calculated net price (see
  • Maintaining Conditions).

If you enter the net price for an item for which pricing conditions have been maintained, the system always replaces the price you enter with the calculated net price.
A warning message draws your attention to this fact, so that you can correct the price with which the system overwrote your input if necessary.

Order Price Unit (of Measure)

If the quotation price is based on a different unit of measure than the one you normally use (that is, the order unit), enter the order price unit next to the net price in the OPUn field on the item overview screen. On the item detail screen, enter the factor for converting the order unit into the order price unit (if this has not already been defined in the system).

If the order price unit is "liter", but your order unit is "barrel", enter liter as the order price unit and specify the conversion factor 4:1 (assuming that one barrel contains 4 liters).

For further details on units of measure, refer to the section Units of Measure in Purchase Orders.

Entering Taxes

Enter the code for any relevant taxes (for example, value-added tax - VAT) in the Tax code field. If a purchase order is created by referencing an RFQ, this code facilitates the determination of the tax amount when the invoice is entered in the system.

Creating an Info Record

You should create an info record for quotations that you decide to accept. (Particularly if you intend to order from the vendor concerned more than once.) If an info record is available, the conditions from the quotation are automatically suggested when a purchase order is created.

If the quotation is to be stored in a purchasing info record, fill the InfoUpdate field on the item detail screen.

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