SAP MM: Creating an SAP MM Request for Quotation RFQ Manually

1. Choose RFQ/quotation ® RFQ ® Create.

The initial screen appears.

2. Enter the deadline for submission of quotations, the purchasing organization, and the purchasing group.

Document data

RFQ type: In the standard system, the default value for the RFQ type is AN (RFQ). It is the value we assume for this example.

RFQ: Enter a number only if you use external number assignment. If you leave the field blank, the system will assign a number automatically.

Organizational data
Enter the key for your purchasing organization and purchasing group.

Default data
If you make an entry in any of these fields, the value becomes the default value in each item.

For example, if you enter the delivery date, then this date is suggested in each item. You can change this value at any time.

3. Press ENTER .

The item overview screen appears.

4. For each item, enter

– Number of the material, if the material has a material master record

If the material does not have a master record, then leave the field for the material number blank. In this case, entry of the short text, material group, and order unit is mandatory, however.

– Quantity requested

– Delivery date (day, week, or month - enter the corresponding date category)

– Number of the receiving plant and that of the storage location, if known

5. To review the detailed information for an item, first select the item. Then choose Item ® Details.

To review such header information as the important deadlines for the RFQ, choose Header ® Details. You can also enter the collective number on this screen.

6. Choose Header ® Vendor address.

Enter the vendor number. The system will then take the address data from the vendor master record.

If you enter the number of a one-time vendor, you must enter the complete address manually.

7. Save the RFQ.
An RFQ is created for the vendor in question.

8. For each vendor to whom you want to send the RFQ, enter the vendor number and save the document.

Result

The RFQ is created in the R/3 System. In order that the information in the RFQ can be transmitted to the vendor, the system generates a message for the RFQ. How to transmit the message to the vendor is described under Outputting Messages.

For more information on transmitting RFQs via EDI, refer to the documentation CA - The Idoc Interface under Sending RFQs via EDI (MM-PUR-RFQ).